Guidelines/Requirements for Official Visit Abroad

Requirements for Official Visits Abroad

CIIT Faculty members go on visits abroad for attending meetings, conferences, seminars, workshops etc. International Liaison Office, Islamabad is fully committed to provide all sorts of facilitations to our valued colleagues to make their sojourn comfortable and productive. In order to do so, it is necessary that the following guidelines are carefully read, so that inconvenience is avoided.

Please ensure that the following documents (1-9) are ready with you before you process your Visa Applications with the High Commissions/Embassies.

1. Approval for the proposed visit should be obtained from the Rector, CIIT in the first instance. The approval should be in writing and should specifically mention, the purpose, duration, dates, places to be visited and source of funding, etc;
2. Invitation Letter from the visiting foreign university / organization;
3. Schedule of the Meetings / Conferences /Seminar;
4. Original Machine Readable Passport. It should be valid for at least six months;
5. Original NADRA National Identity Card (NIC);
6. Four Fresh Passport Size Photographs (Not more than six months old);
7. Filled in and Signed Visit Visa Application form of the concerned country. The relevant application form and guidelines for filling in the forms should be downloaded from the website of the relevant Embassy/High Commission;
8. No Objection Certificate (NOC) from the Registrar’s office/Campus Director for production to the Immigration authorities at the airport;
9. Visa Facilitation Letter for the Embassy should be obtained from the Registrar’s office.

Please note that:

(i) The Embassies/ High Commissions require considerable time for processing the Visa Applications, as such sufficient margin of time should be kept;
(ii) ILO can facilitate in purchasing the air tickets from the authorized CIIT Travel agents. Specific dates of travel should therefore be mentioned. Please keep the used air ticket and stubs of Boarding Passes with you as the same are required for presentation to the Treasurer’s office for the adjustment of your Travel expenditure;
(iii) Drawing Advances for the expenditure and their settlement is the sole responsibility of the individual visiting faculty member, as such it should be processed by them with the respective Treasurer’s office.
(iv) Hotel bookings, Accommodation and local travel arrangements should be made by the visitors themselves, in case it has not been done by the sponsors;
(v) All the visitors should submit four copies of their visit report, one each to Rector’s office, Registrar’s office, Treasurer’s office, and ILO.
(vi) In case the visit is being undertaken by a group, all its members should submit their documents by a specified date.
(vii) If you have further queries or would like some clarification, please do not hesitate to contact

 Advisor
 Dr. Abdul Aziz Khan,
 Tel: +92 300 551 5409,
  E-mail: abdulazizkhan@comsats.edu.pk
 International Liaison Officer
 Mr. Arif Awan,
 Tel: +92 321 550 4181,
 E-mail: arif_awan@comsats.edu.pk  
Protocol Officer
Mr. Shahzad Ahmed,
Tel: +92 321 568 0018,
E-mail: shahzad@comsats.edu.pk
 Coordinator
 S. M. Uzayr Zaidi,
 Tel: +92 321 856 0408,
 E-mail: uzairzaidi@comsats.edu.pk
or visit ILO located at NISTE Building, H/8 Islamabad

Abdul Aziz Khan Advisor,
International Liaison,
CIIT,
Islamabad
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